Show Me QuickBooks 2005

Table of Contents

Introduction.

1. Setting Up Your Company with the EasyStep Interview.

• Introduction.
• Installing QuickBooks.
• Registering QuickBooks.
• Setting Up QuickBooks in a Multiuser Office.
• Transferring Data from Earlier Versions of QuickBooks.
• Transferring Data from Quicken.
• Practicing with the Sample Company Files.
• Entering Company Data.
• Entering a Start Date.
• Stopping and Restarting the Interview.
• Setting Up Income Accounts.
• Setting Up Expense Accounts.
• Setting Up Service Items.
• Setting Up Non-Inventory Part Items.
• Setting Up Other Charge Items.
• Setting Up Inventory Part Items.
• Setting Up Customers.
• Setting Up Vendors.
• Setting Up Credit Card Accounts.
• Setting Up Loans.
• Entering Opening Balances.
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2. Setting Up and Using Payroll Features.

• Introduction.
• Setting Payroll and Employee Preferences.
• Setting Up Employees.
• Setting Up Employee Payroll Information.
• Setting Up Employee Payroll Taxes.
• Setting Up Sick and Vacation Benefits.
• Entering Year-to-Date Payroll Amounts.
• Setting Up Payroll Deductions.
• Selecting Employees for Payroll Preparation.
• Entering Paycheck Information.
• Using Timer Information with QuickBooks Payroll.
• Printing Paychecks.
• Using Direct Deposit.
• Creating Employer Payroll Reports.
• Paying Payroll Taxes with Form 941.
• Paying Federal Unemployment Compensation Taxes with Form 940.
• Preparing W-2 Forms.
• Issuing W-3 Forms.
• Setting Up Independent Contractors for 1099 Forms.
• Setting 1099 Preferences.
• Issuing 1099 Forms.
• Outsourcing Payroll.
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3. Adding or Changing Information After the Interview Is Completed.

• Introduction.
• Setting General Preferences.
• Setting Desktop View Preferences.
• Sorting Lists.
• Displaying Lists on Forms.
• Adding Accounts.
• Using Account Numbers
• Adding Customers.
• Displaying Detailed Customer Information.
• Adding Vendors.
• Adding Items in the List Window.
• Adding Information “On-the-Fly”.
• Moving Items on a List.
• Creating Subitems.
• Editing Information on a List.
• Hiding Entries on Lists.
• Deleting Entries on a List.
• Merging Entries on a List.
• Printing Lists.
• Searching for Transactions.
• Generating a QuickReport.
• Setting Accounting Preferences.
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4. Invoicing and Collecting Income.

• Introduction.
• Setting Sales and Customers Preferences.
• Creating an Invoice.
• Previewing Invoices.
• Printing a Single Invoice.
• Printing a Batch of Invoices.
• Emailing an Invoice.
• Charging Expenses to a Customer.
• Setting Finance Charge Preferences.
• Creating a Monthly Statement.
• Setting Send Forms Preferences.
• Tracking Accounts Receivable.
• Receiving Payments for Invoices.
• Issuing a Credit or Refund.
• Receiving Cash.
• Making Bank Deposits.
• Receiving Advances, Retainers, and Down Payments.
• Issuing Discounts.
• Viewing Unpaid Invoices Report.
• Creating a Collection Letter.
• Recording Bad Debts.
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5. Making Purchases and Recording Payments.

• Introduction.
• Setting Purchases and Vendors Preferences.
• Using Purchase Orders.
• Viewing Items on Purchase Orders.
• Viewing Vendor Information.
• Receiving Goods.
• Receiving a Partial Order.
• Viewing Unpaid Bills Reports.
• Paying Bills.
• Taking Discounts.
• Editing Bill Payments.
• Deleting Bill Payments.
• Setting Checking Preferences.
• Writing Checks.
• Printing Checks.
• Voiding Checks.
• Using the Check Register
• Creating Purchase Reports.
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6. Collecting and Paying Sales Tax.

• Introduction.
• Setting Sales Tax Preferences.
• Creating a Sales Tax Item.
• Creating a Sales Tax Group.
• Charging Sales Tax to Customers.
• Establishing Tax Status of Inventory Items
• Selling Tax Exempt Items.
• Selling Items to Tax Exempt Customers.
• Producing Monthly Sales Tax Reports.
• Paying Sales Tax.
• Taking a Discount for Early Payment.
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7. Using Time-Saving Features.

• Introduction.
• Memorizing Transactions.
• Memorizing a Group of Transactions.
• Using Memorized Transactions.
• Scheduling Recurring Transactions.
• Changing Memorized and Scheduled Transactions.
• Removing Memorized Transactions.
• Setting Reminders Preferences.
• Using Reminders.
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8. Job Cost Estimating and Tracking.

• Introduction.
• Setting Jobs and Estimate Preferences.
• Setting Up a Job.
• Using the Job Status Feature.
• Using the Job Type Feature.
• Using the Job Dates Feature.
• Using the Job Description Feature.
• Creating an Estimate.
• Invoicing Against an Estimate.
• Revising Estimates.
• Creating a Work in Progress Report.
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9. Tracking Time.

• Introduction.
• Setting Time Tracking Preferences.
• Installing the Timer.
• Installing the Timer on a Remote Machine.
• Exporting Information to the Timer.
• Creating a New Timer File.
• Creating a Timed Activity.
• Using the Timer.
• Sending Timer Data to QuickBooks.
• Opening Timer Data in QuickBooks.
• Viewing Timer Transactions.
• Editing Timer Transactions.
• Billing Time from the Timer to the Customer.
• Backing Up and Condensing Timer Data.
• Restoring Backed-Up and Condensed Timer Data.
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10. Miscellaneous QuickBooks Features.

• Introduction.
• Setting Spelling Preferences.
• Creating a Budget.
• Producing Budget Reports.
• Setting Up Classes.
• Displaying a Class List.
• Using Multiple Classes on One Form.
• Reporting on Classes.
• Creating Payment Terms.
• Customizing Forms–Editing Existing Forms.
• Customizing Forms–Creating a New Form.
• Making Journal Entries.
• Using the Audit Trail.
• Using the QuickBooks Remote Access Feature.
• Creating Mailing Labels.
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11. Using QuickBooks Online.

• Introduction.
• Setting Service Connection Preferences.
• Setting Up Your QuickBooks Internet Connection.
• Activating Your Online Bank Account.
• Retrieving QuickStatements (Online Bank Statements).
• Matching Transactions.
• Making Online Payments.
• Canceling Online Payments.
• Sending Online Messages.
• Transferring Money Between Accounts.
• Getting Reports of Online Transactions.
• Using the QuickBooks Website.
• Using the Internet Version of QuickBooks.
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12. Preparing Income Tax Returns.

• Introduction.
• Choosing the Correct Income Tax Form.
• Assigning Tax Lines.
• Using the Income Tax Summary Report.
• Using the Income Tax Detail Report.
• Making Estimated Tax Payments.
• Creating a Tax Return.
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13. Security.

• Introduction.
• Backing Up Your QuickBooks Company File.
• Restoring Backed-Up Information.
• Using the QuickBooks Online Backup Service.
• Setting Up the Administrator.
• Adding Users.
• Editing User Access.
• Removing Users.
• Closing Financial Records at Year-End.
• Creating a Closing Date Exception Report.
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14. Using Inventory Features.

• Introduction.
• Activating Inventory.
• Setting Up Inventory Items.
• Adding to Your Inventory.
• Editing Inventory Items.
• Creating an Inventory Group.
• Setting Up Reminders to Replenish Your Inventory.
• Preparing Inventory Reports.
• Counting Your Inventory.
• Adjusting Inventory Quantities.
• Adjusting the Price of Inventory.
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15. Recording Your Assets.

• Introduction.
• Reconciling to Your Bank Statement.
• Recording Automatic Teller Withdrawals.
• Tracking Petty Cash.
• Receiving Credit Card Payments.
• Recording Deposits As Assets.
• Purchasing Fixed Assets.
• Entering Depreciation.
• Selling Fixed Assets.
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16. Recording Owners’ Equity.

• Introduction.
• Understanding the Opening Balance Equity Account.
• Recording Owners’ Draws.
• Entering Prior Period Adjustments.
• Viewing Contents of Retained Earnings Account.
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17. Recording Liabilities.

• Introduction.
• Managing Accounts Payable.
• Recording Payroll Tax Accruals.
• Setting Up Credit Card Accounts.
• Accounting for Deposits or Retainers.
• Recording Loans.
• Using the QuickBooks Loan Manager.
• Recording Loan Payments.
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18. Preparing the Top Ten QuickBooks Reports.

• Introduction.
• Setting Reports and Graphs Preferences.
• Preparing an Income Statement.
• Preparing a Balance Sheet.
• Preparing a Trial Balance.
• Preparing a General Ledger Report.
• Preparing a Budget Report.
• Preparing a Sales Tax Liability Report.
• Preparing a Payroll Liability Report.
• Preparing an Accounts Receivable Aging Summary Report.
• Preparing a Job Progress Report.
• Preparing an Accounts Payable Aging Detail Report.
• Customizing Reports.
• Memorizing a Customized Report.
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Index.